Main Purpose of the Job
The person ensures the company follows laws, regulations, and standards. They:
- Develop and implement policies and procedures.
- Conduct internal audits and risk assessments.
- Make sure corrective actions are taken when issues are found.
Key Responsibilities
1. Management Review
- Prepare reports on department performance for management.
2. Data Protection
- Ensure employees understand data privacy responsibilities.
- Conduct audits to check compliance.
- Handle registration/renewals with the Data Protection Office.
- Assess privacy risks for new projects.
- Keep records of all data processing activities.
3. Compliance
- Stay updated on compliance laws.
- Update company policies and procedures.
- Promote ethical behavior and the code of conduct.
- Conduct risk assessments and propose solutions.
4. Risk & Auditing
- Perform internal audits and follow up on corrective actions.
- Prepare audit reports.
- Help deliver internal audit training.
5. Training & Awareness
- Assist in compliance/quality training for employees.
- Promote a culture of integrity and ethical behavior.
6. Reporting
- Analyze data to detect compliance issues.
7. Office/Admin Duties
- Handle calls, emails, and correspondence.
- Maintain documents and records (both electronic and paper).
- Book meetings and ensure office supplies.
Key Performance Indicators (KPIs)
- Management review report completed.
- Data Protection Office registration always up to date.
- Training delivered to all employees.
- Accurate audit data and reports.
- Quick access to information/documents.
- Low incidents/accidents/near misses (Health & Safety).
Skills & Competencies Needed
- Knowledge of quality assurance methods and standards.
- Experience with Quality Management Systems (QMS).
- Good communication (English & French).
- Strong organisational and time management skills.
- Confidentiality and professionalism.
- Good presentation and training skills.
- Analytical and detail-oriented.
- Proficient in Microsoft Office.(incl. Visio)
- Valid car driving license (advantage)
Qualifications & Experience
- Bachelors Degree (Management, Business Admin, Law, or related).
- Minimum 2 years experience in a similar role (advantage, not mandatory).
Other Requirements
- Must follow company's Health & Safety, HR, and compliance policies.
- Flexible duties may change as per company needs.
