Department: Finance / Accounts
Reports to: Finance Manager / Accountant
Key Responsibilities
- Follow up on credit applications and ensure proper documentation.
- Create and update customer profiles in the master database, maintaining accurate credit limits.
- Monitor and chase outstanding debtors in collaboration with Sales Representatives.
- Receive and acknowledge payments from various sources.
- Prepare and process cheque and cash banking transactions.
- Record payments received from debtors in the accounting system.
- Reconcile control accounts and investigate discrepancies.
- Follow up and process credit notes in a timely manner.
- Manage returned/unpaid cheques and initiate appropriate follow-up actions.
- Generate and send ageing reports at regular intervals.
- Prepare and send Statements of Account (SOA) and invoices to customers.
- Conduct spot checks on Salesmen's receipt books.
- Provide necessary documentation and clarifications to auditors.
- Ensure all invoices are fiscalised in compliance with regulations.
- Organize and conduct monthly meetings with Sales Representatives to review debtor status.
- Assist in the preparation of regular and ad hoc financial reports.
- Maintain proper filing and record-keeping of documents.
Qualifications & Skills
- Minimum Higher School Certificate (HSC) holder.
- At least 2 years experience in a similar accounting/credit control role.
- Strong attention to detail and accuracy.
- Highly committed, reliable, and trustworthy.
- Good organisational and time management skills.
- Ability to meet deadlines and work under pressure.
- Proficiency in MS Office (Excel, Word) and accounting software is an advantage.
