Our client is looking for an Administrative Assistant who will perform the following duties:
Responsibilities:
- Provide general administrative and clerical support including mailing, scanning, faxing, and coping.
- Maintain proper electronic and hard copy filing system.
- Open, sort and distribute incoming correspondences:
- Prepare Sales Invoices, Delivery: Note for both FEID & TCML
- Data entry for both FEID & TCML (Sales Invoice, DN, Bills)
- Liaising with Sales & Production team to validate items list
- Follow up of debtors and creditors
- Run office task such as post office, stationeries and banking
- Handling of petty cash payments ensuring that all disbursements are supported by
- appropriate documents
- Assist in resolving any administrative problems
- Proper filing of documents updated by every Fridays
- Banking to be perform every Fridays, except for any urgent request
- Reconciliation of Account on QuickBooks to be updated every Saturdays
- To assist weekly meetings on Mondays at 10:30am (Admin Team and Management). To
- provide report to Management on financial status of both FEID & TCML
- Standards requested by FEID & TCML
Qualifications:
- High school diploma or equivalent.
- Proven administrative experience.(at least 1 year)
- Superb written and verbal communication skills.
- Strong time-management skills and multitasking ability.
- Be attentive to details to avoid error, specially on quickbook.
