Taking incoming calls and ensuring that proper and efficient communication is shared to all parties concerned.
Monitor and forward all incoming/outgoing emails.
Monitor MD’s meetings and appointments.
Configure, input, and maintain an organized e-filing system.
Input and maintain the paper-filing of official documents.
Input of income & expense data to prepare Cost Report, VAT returns, TDS returns and reconciliation of Income and Expenditure for quarterly Tax payments to the MRA.
Filing of all incoming invoices, bills and other standing orders payments.
Monitor petty cash of all variable expenses for vehicles and other utility office stationary and equipment etc.
Ensuring that all company’s and MD’s insurances are up-to-date.
Ensuring that all local taxes, operating licences and CIDB certificates are renewed.
Preparing all banking request documents for Foreign Transfers, Testimonials, Bonds and Guarantees.
Preparing documents and engaging with local freighting agent for custom formalities of imported materials.
Keeping and updating in the system the stock of materials.
Preparing and sending purchase orders to local suppliers.
Preparing fortnightly payments and remittance advice for casual workers.
Organizing the regular check, update and payment of software licences.
IT literate. Word, Excel and knowledge of ACCPAC, Quickbooks or similar software.
Minimum 3 years’ previous experience in similar position (preferably in Building/Fit-Out Contracting).
Diploma in Secretarial Administration or Cost Accounting equivalent from Foreign or Local recognized institution.
HSC/GCE or Baccalaureat.
Fluent in French and English (both written and spoken)
Well spoken, calm and confident. Helpful and engaging personality.