Our client is searching for a Money Laundering Officer Reporting Officer.
Job description:
-Conduct reviews and ongoing monitoring, of organization controls operating procedures and advising the Compliance officer of any findings, updating the tests where appropriate.
-Ensure all compliance-owned registers are kept up to date e.g. PEP register, STR register, complaints etc.
-Receive, review, investigate and, if appropriate, externalize internal Suspicious transactions, and prepare a report.
-Keep up to date with relevant regulatory news.
-Ensure that all regulatory changes are reviewed and the impact notified to the Compliance officer and Risk Committee
-Recommend any changes to operating procedures as required in light of regulation or procedural changes and when required provide input into the development of new operating procedures
-Sign off of High Risk in scope new business, liaising with compliance Officer where shortcomings are identified
-Report to the Risk Committee as required by the Terms of Reference and assist in the investigation of any suspected breaches of legal or regulatory requirements or internal compliance policies and standards
-Be the first point of contact on AML and CDD issues and queries and provide support to the Compliance Officer
-Take responsibility for the Approved Introducer process, primarily in including vetting new introducers
-Maintain statutory registers of client entities in accordance with the provisions of the Companies Act 2001
-Prepare for Board meetings and Annual meetings of client entities
-Follow up on corporate actions and necessary filings with the regulators
-Liaise with relevant parties to ensure payments are initiated and completed within agreed deadlines
-Initiate liquidation process for client entities as and when required
-Maintain and track records and details of work completed/status
-Completion and follow-up of Certification, Notarisation, Apostillation, Consularisation of documents on a timely basis.
-Comply with internal policies and procedures and adherence with compliance/operations manuals.
-Ensure that all daily tasks required to be completed are performed in a timely and satisfactory manner.
-Prepare and preform Statutory filings as required and prepare management reports on a regular basis.
-Provide Cooperate administrative assistance to the team
-Liaise with Banks and regulators as required
-Participate in ad hoc projects
-Collate relevant data and convert into information for regulatory and Group reporting purposes on a monthly, quarterly or annual basis.
-Compliance with internal policies and procedures and adherence with relevant procedure manuals.
-Responsible to liaise with potential clients for setup of companies
-Liaising with regulators, collecting relevant data and address queries with liaison with management as and when required
-Responsible to ensure that all risk, AML, compliance and legal procedures when on-boarding clients are met
-Act responsibly in various roles in client companies as and when required
-Drafting/reviewing Ops procedures before handing over files to the respective administrators
-Ensure that the clients database is kept up to date along with clients records and the accuracy of data being captured in the -appropriate system
-Perform and monitor statutory filings with local authorities
-Conduct administrative reviews on existing company structures
-Comply and support with the Groups internal control and audit standards.
-Participate in ad hoc projects or matters
-Prepare and submit reports to management as and when required.
-Act as an Approved Person undertaking Controlled Function SMF17 for the prevention of money laundering.
-Develop and maintain the firms anti-money laundering and counter-terrorist financing policy in line with evolving statutory and regulatory obligations.
-Support and coordinate management focus on the money laundering risk in individual business areas.
-Assist management in developing and maintaining an effective anti-money laundering and counter-terrorist financing -compliance culture.
-Ensure that the firms risk management policies, risk assessment profile and their application are adequately documented.
-In consultation with management, create and maintain the money laundering risk-based approach and the risk assessment of the firms customers, products and services.
-Establish and maintain appropriate risk-based monitoring processes that are proportionate to the firm's operations' scale, nature, and complexity.
-Develop internal procedures in line with the requirements of the legislation and the relevant industry guidance.
-Document the firms risk-based strategies and the basis for the risk assessment and monitoring process.
-Ensure all internal suspicious activity reports received are investigated without delay.
-Ensure that a SAR is submitted to the relevant law enforcement agency regarding all suspicions that have substance.
-Ensure that all staff are aware of their personal obligations and the firms policies and procedures and that the basis for the firms risk-based approach is understood and applied.
-Ensure that staff comply with the stated policy and monitor operations and development of the policy to this end.
-Ensure that all relevant staff are adequately trained in money laundering and terrorist finance prevention, that the standards and scope of the training are appropriate, and that appropriate training records are kept.
-Regularly review the effectiveness of money laundering compliance policies and procedures to prevent money laundering and counter the financing of terrorism.
-Provide management information as necessary, including an Annual Report each year for the Banks Board and senior management on the firms compliance with its obligations.
-Make recommendations for action to remedy any deficiencies in policies, procedures, systems or controls and follow up on those recommendations.
-Represent the firm to all external agencies, e.g. regulators or law enforcement agencies, and in any other third-party enquiries related to money laundering prevention, investigation or compliance.
-Remain aware of any relevant sanctions, prohibitions or advisory notices. Also, if necessary, advise management and relevant staff of the names of any individuals and institutions on the sanctions list.
-Promptly respond to any reasonable request for information from the regulator and/or law enforcement agencies.
